Our Pay Services team is responsible for paying Trust staff accurately and on time using the NHS's ESR system (Employee Staff Record) and information from a variety of sources i.e. from -

• New Starter, Change and Termination forms,
• E-Pay Healthroster system
• Local policies e.g. On Call, Change & Termination Forms
• External bodies e.g. NHS Employers (Terms and Conditions), NHS Pensions, HMRC etc
• Our staff themselves.

Staff wanting to access the information that we hold on their ESR, and in some cases change personal information (e.g. Bank details) can do so via ESR's Employee Self Service option.

Pay Services Contact Details

The day to day management of the team and service is done by Deb Bott, Deputy Payroll Manager. Please click on the above link for the teams contact details.

Key Payroll dates

• Cut off Date = the third working day of each month for same month payment
• Pay Day = 28th of each month (or the day before if this falls on a weekend on Bank Holiday)

Terms & Conditions of Service (T&Cs)

• AfC Terms & Conditions
  
  • Annual Leave entitlements - See Section 13
  • Sickness Entitlement - See Section 14
• Medical & Dental Terms & Conditions
  • Consultant
  • Junior Doctors
• Policies
  • Maternity, Adoption, Paternity and Shared Parental Leave

Other Useful Information and Links

• HMRC (Her Majesty Revenue & Customs)
  • The tax reference number for SSSFT staff is 586/F349
  • Tax rates
  • National Insurance rates
  • Contact HMRC
• Nursery Vouchers - Please quote employer ID:2604
• NHS Pension Scheme
• Department of Work & Pensions
  • State Pension
  • Changes to State Pension with effect from 6th April 2016

Expenses - Please see E-pay Healthroster Section

ESR & Pay Services Forms
• Start
• Change
• Termination Form
• Vehicle Details Change Form
• Excess Mileage Claim Form

Please ensure that the above forms are submitted as soon as possible to avoid any potential over/underpayment of staff.